Information A to Z

Abstract

Approved abstracts will be published as an online supplement to the Journal of Cerebral Blood Flow & Metabolism on June 30, 2019 and remain permanently accessible as citable source at: https://journals.sagepub.com/home/jcb

Act of God

It is mutually agreed that in the event of total or partial cancellation of the congress due to fire, strike, natural disaster (either threatened or actual), government regulation or incidents not caused by the organizer, which should prevent its scheduled opening or continuance, the congress may be partially postponed or terminated as a whole. In this case, participants are not entitled to reclaim refunds on no account. Participants are obliged to have civil liability insurance.

Badges

All delegates and guests will receive a name badge at the registration desk. The badge will be the official meeting document and should be worn at all times in order to gain entry into the meeting rooms and exhibition room. With a delegate’s badge, participation will be granted in the scientific program. Admission to the congress will not be allowed without badge identification. Vouchers for social events that have been booked will be handed out with the name badge.

Business Center

Kinko's - 2nd floor, Exhibition Hall
Open: 9:00-18:00
Self-Service Corner - 1st floor, Conference Center
Open: 9:00-18:00

Certificate of Attendance

All registered attendees, whether they register in advance or on-site, will receive a certificate of attendance on-site.

Coffee Breaks

Refreshments will be available to participants at the following hours and dates:

Location: 301-304, 3rd floor, Conference Center

Thursday, July 4th 10:30-11:00 / 15:30-16:00
Friday, July 5th 10:00-11:00 / 15:00-16:00
Saturday, July 6th 9:30-10:30 / 14:30-15:30
Sunday, July 7th 10:00-11:00 / 15:00-16:00

Climate

Early July is characterized by varying weather with both humid and rainy days.
The temperature in Yokohama during July ranges from 22 to 28 degrees centigrade, and 72 to 82 degrees in Fahrenheit.

Cloakroom and Storage

A cloakroom and luggage deposit room will be available on the 2nd floor. The venue and the organizers are not responsible for any items lost or left behind.

Opening hours
Thursday, July 4th 8:00-18:00
Friday, July 5th 7:30-19:00
Saturday, July 6th 7:30-18:30
Sunday, July 7th 7:30-18:00

Clothing

Clothing is informal for all occasions.

Congress Language

The official language for the congress will be English. Simultaneous translation will not be provided.

Congress Venue

Conference Center, PACIFICO YOKOHAMA
1-1-1 Minato Mirai, Nishi-ku, Yokohama
220-0012, Japan
TEL: +81-45-221-2155

Currency

The official currency in Japan is the Yen (¥).

Electricity

In Japan electricity is supplied at 100-110V, 50Hz. For some devices from abroad converters will be needed.

Industry Exhibition

The industry exhibition is represented by manufacturers of medical and surgical equipment, instrumental analytics as well as scientific publishers. The presentation stands of the Journal of Cerebral Blood Flow & Metabolism and the ISCBFM are integrated in the exhibition.

The industry exhibition is located on the 3rd floor and will be open from July 5th to July 7th, 2019 according to the session timetable.

Location: 301-304, 3rd floor, Conference Center

Industry Exhibition Opening Hours
Friday, July 5th 9:00-18:00
Saturday, July 6th 9:00-18:00
Sunday, July 7th 9:00-17:00

Internet Connection

Free Wi-Fi will be available in the whole conference area of the Conference Center.
SSID: FREE-PACIFICO
PW: N/A

Liability Disclaimer

The organizers cannot be held liable for any hindrance or disruption of congress proceedings arising from political, social or economic events or any other unforeseen incidents beyond their control. The organizers will accept no liability for any personal injuries sustained or for loss or damage to property belonging to congress participants, either during or as a result of the congress or events. Registration of a participant entails acceptance of these conditions.

Lunch and Sponsored Seminars

Before the sponsored seminars start, each session provides lunch boxes in front of the seminar room.
Please pick up the lunch box where you attend the seminar. Please understand that the number of lunch boxes is limited, and will be provided on a first-come, first-served basis.

Note: For those who are not attending the sponsored seminars, lunch will also be available at 301-304 on the 3rd floor.
Please understand that there is only limited quantity and will be provided on a first-come, firstserved basis.

No-smoking Policy

Smoking is strictly prohibited during all meetings and sessions and in the exhibition room at all times.

Posters

Scientific posters will be displayed as wall print posters in a dedicated space within the exhibition and poster area. Every poster is mounted for only one day except for ECI Travel Bursary award posters. For any questions please ask the poster desk. For more details, please refer to "Information for Chairs & Presenters of Poster Sessions" page.

Photography, Audio, Video and Mobile Phone Policy

Audio, photo and video recording by any device (e.g. cameras, laptops, PDAs, mobile phones, watches) is strictly prohibited during all oral and poster sessions, unless prior permission is obtained from the congress organizer. Use of mobile phones is strictly prohibited during scientific sessions. Mobile phones must be set to silent mode while attending sessions.

Program Change

The organizer reserves the right to make changes if necessary. No full or partial refunds are made to the attendees in the event of cancellations or other changes in the program.

Registration

Registration is valid only if the complete fee and charges for other services have been paid in full. Registration on-site is possible during the entire congress within registration desk opening hours. Only credit cards and cash payment will be accepted for on-site registration. Valid proof of status must be presented on-site when registering at lower rates.

Registration Fees
On-site fees
ISCBFM Members Country list A* JPY 90,000
ISCBFM Members Country list B* JPY 75,000
Non-members country list A* JPY 100,000
Non-members country list B* JPY 85,000
Students** JPY 60,000
BRAIN PET Session only JPY 55,000
Accompanying persons
(family members only)
JPY 40,000

** Refers to non-tenured junior scientists. The registration application must be accompanied by a letter from the Student’s Head of Department confirming this status.

- Educational Courses -
BRAIN Educational Courses JPY 13,000
BRAIN PET Education Courses JPY 13,000
Registration Desk

The registration desk is situated in the main entrance hall on the 2nd floor at the Conference Center.

Opening Hours
Thursday, July 4th 8:00-16:30
Friday, July 5th 7:00-18:00
Saturday, July 6th 7:00-17:30
Sunday, July 7th 7:30-16:00

Speakers' Preview Desk

For those who have oral presentations, please check in your presentation data at the Speakers' Preview Desk at least 30 minutes prior to your presentation. For more detail, please refer to "Information for Chairs & Speakers of Oral Sessions" page.

Location: Foyer, 5th floor, Conference Center

Opening Hours
Thursday, July 4th 8:00-16:30
Friday, July 5th 7:00-18:00
Saturday, July 6th 7:00-17:30
Sunday, July 7th 7:30-16:00

Time Zone

Yokohama is located in the Japanese Standard Time (UTC-7) zone.

Tipping

Tipping is not customary in Japan, and is not generally done in any situation. Service charges are already included in the bill at hotels, restaurants, beauty salons, taxis, etc.

Travel Desk

Information for sightseeing, transportation and restaurant information, etc. is available.
Location: the main entrance hall on the 2nd floor of the Conference Center

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